Guide for hosting international researchers

Flow of Accepting International Researchers ② （After Arrival）

See the full process by clicking (⇦ back) ① Before Arrival ／③ Leaving Japan (forward ⇨)

(⇦ back) ① Before Arrival

② After Arrival

③ Leaving Japan (forward ⇨)

Procedures After Arrival

：Internal Access only (available in EN or JP）

Status at Science Tokyo

A. Employee
（Regular・Part-Time）

B. Non-Hire
（Visiting Researchers ）

C. Invitation
（for delivering lectures, etc.）

Internal Procedures after Arriving in Japan

6. Internal Process upon Arrival at Science Tokyo

Issuance of Notice of Employment
by the HR Division

Document Submission
Enroll in Employee Health Insurance ・ Pension Insurance

Issuance of Science Tokyo IC Card
IC cards must be given only to the intended recipients at the respective HR Group

Reimbursement of the Travel Expenses
Those falling under “C. Invitation” will be reimbursed for round-trip travel expenses after returning to their home country/region

7. Internal Process during the Stay at Science Tokyo

Monthly Submission of Work Report

Remuneration Payment

General Procedures after Arriving in Japan

8. Address Registration and other Procedures

Address Registration on Back of Residence Card
Resident Registration or Notification of Address

Opening a Japanese Bank Account
Employees need to present proof of employment. Non-hires need to present proof of residence in Japan for six months or more

Sign up with electricity, gas, and water companies

National Health Insurance
& National Pension System
Enroll upon Resident Registration



Procedures for accepting International Researchers FAQ for host researchers Useful Links Invitation under the WRH Program

【Contact Information】

Accepting Visiting Researchers

International Infrastructure Group, International Affairs Office

ir.support@adm.isct.ac.jp ／ #help-問い合わせ-国際連携推進室

Inquiries regarding COE application for Professor Visa

Internationalization Support Office

#help-教授ビザcoeヘルプデスク-isc