To cancel a reservation after the issuance of the Notification of Permission for Residence, the “Notification of Declination of Permission for Residence“(word/pdf) must be submitted.
Cancellation Fee
(Varies by the date of cancellation)
- If the Cancellation Form is submitted by 17:00 on the 10th business day (*1) prior to the planned move-in date:
–> there is no cancellation fee
*1 In principle, applicants need to confirm the planned move-in date at least 10 business days in advance. - If the Cancellation Form is submitted after 17:00 on the 10th business day (*1) prior to the planned move-in date:
–> a cancellation fee (untaxable) applies
Single room: 43,700 yen
Executive suite: 136,000 yen
(The amount is subject to change)
*We may contact the applicant (host researcher) for any delayed payment.
－Calculation of 10 business days:－
Count back from the last weekday before planned move-in date. Excluding holidays, one weekday is counted as “one business day”.
Example:
If the move-in date is Thursday, October 31,
“1 business day prior” is Wednesday, October 30.
“10 business days prior” will be Thursday, October 17, excluding all Saturdays, Sundays and holidays (in this case excluding the 19th, 20th, 26th and 27th).
Re-reservation after a cancellation
Those wishing to re-reserve a room after cancelling a confirmed (the Notification of Permission for Residence has been issued) reservation must observe the following three rules:
- New applications cannot be submitted until one month has passed from the original(cancelled) move-in date. Contact the 80th Anniversary Hall Housing Office after the same date of the following month of the original move-in date.
- The earliest possible move-in date for the re-reservation is two months from the original(cancelled) move-in date. However, the move-in date may vary depending on unit availability.
- Rules governing the “Application Period” also apply for a re-reservation.
Table for Cancellation and Re-reservation
| Notification of Cancellation | by 17:00 on the 10th business day prior to the move-in date (*1) | after 17:00 on the 10th business day prior to the move-in date (*1) |
|---|---|---|
| Payment | Unnecessary | Cancellation Fee Necessary |
| Re-reservation application | 1 month after the cancelled original move-in date | |
| Earliest move-in date for re-reservation (depends on vacancy) |
2 months after the cancelled original move-in date | |
modified：October 7, 2024